Responsibilities:
· Implement company’s numbering and revision control process
· Ensure efficient document management and control in order to facilitate access to information
· Effectively manage changes to documentation.
· Ensure required information is available to appropriate project team members.
· Ensure divisions and sites can share and reuse this documentation
· Track and control internal and external document distribution.
· Printing of document sets for distribution
· Ensure document integrity and process control.
· Perform document audits when required
Requirements:
· Quality Orientation/Attention To Detail
Accomplishing tasks through concern for all areas involved, no matter how small, showing concern for all aspects of the job, accurately checking processes and tasks; maintaining watchfulness over a period of time. End product orientation. Attention to detail. Checks what’s received and ensure quality of personal input before distribution.
· Adaptability
Maintaining effectiveness in varying environments and with different tasks, responsibilities, and people.
· Communication
Expressing ideas effectively in individual and group situations (including nonverbal communication); adjusting language or terminology to the characteristics and needs of the audience
· Practical Learning
Assimilating and applying in a timely manner, new job-related information that may vary in complexity
· Initiative
Making active attempts to influence events to achieve goals; self starting rather than accepting passively; taking action to achieve goals beyond what is required; being proactive.
Required Education and experience:
· Grade 12
· Atleast 2 years Formal training/experience in Document management
· Good knowledge of the principles of Document management
- · Experience with a Document management tool would be an advantage